St Charles College Fees 2023/2024

The details of our school fees and a summary of our billing methods and general administrative information is set out below to assist parents with planning for 2023. In consideration of our community, we note that the tables below reflect annual fees for the 1st half of the year as the annual inflationary increase has been deferred – we expect to apply an average percentage increase for the 2nd half of the year. The Board of Governors, therefore, reserves the right to increase fees in 2023 by no more than 5% with prior notice. The financial and legal responsibilities are more fully described in the Terms of Enrolment agreement to be signed when accepting a place for your son at St Charles College.

Application Fees

No application fees are payable.

Enrolment Fees (payable at the time of acceptance in confirmation of the place offered)

50% of the non-refundable acceptance fee is treated as an Advance Fee. This advance fee portion of this non-refundable acceptance reflected in the table below will be credited to the school fees account once attendance is confirmed in January.

IMPORTANT The annual inflationary fee increase has been deferred and will only apply to the 2nd half of the 2023 Annual Fees.

Annual fees are payable by debit order in eight monthly instalments for Grade 12 and ten monthly instalments for all other Grades on the first working day of each month commencing 2nd January 2023.

Scholarships and Bursaries

A limited number of Scholarships for excellence in academics, culture and sport are awarded annually – potential candidates meet specific criteria determined at the discretion of the College. Applications for financial assistance from families in the form of Bursaries are also considered annually based on need and talent.

Transport

Limited bus service is available from certain destinations which will be invoiced according to the appropriate transport commitment form.

Daily Boarding Rate

A daily boarding rate of ZAR 545 per night will be charged for day scholars staying in the boarding establishment for short periods. Where boys necessarily stay overnight for planned school functions a subsidised daily rate of ZAR 205 may be charged.

Ancillary Costs / Incidentals / Extramural Activities (Extras)

We seek transparency in providing as complete a picture of the ultimate cost of education as possible and therefore annual fees, in each grade, include expenses planned for the year ahead considered to be for the benefit of all scholars, Traditionally, in the private sector, general-purpose or educational levies are added to augment fees, whereas at St Charles College incidentals or “extras” will include only those expenses that depend totally on the individual activities of your son. Extras such as voluntary activities, foreign languages, extra subjects, rewrites, remarks, additional tutoring, medicines, special entertainment and unsubsidised sports tours will be recovered individually as and when the specific expenditure is incurred. Charges are available on request and parents will be forewarned of this expenditure. Where textbooks or workbooks are issued by the College these will be invoiced at the depreciated cost to the College.

Notice of Withdrawal

Acceptance of a place with payment of the acceptance fee renders the parent liable for the 1st Quarter fees (being ¼ of the Annual Fees, or the Term Fee). A full terms notice, in writing, or one (1) term’s fee in lieu of notice, is required before withdrawal of a pupil from the College or the Boarding Establishment. Once the year has commenced (whether a Day Scholar or Boarder) and were registered for the A level program and/or Grade 12, a notice of withdrawal, will not result in any reduction in the annual fee payable.

Insurance and Medical Aid

Parents are requested to ensure their child/children are members of a medical aid scheme and to provide the College with the details thereof. Doctor consultations and medical practitioners will charge their fees directly to parents or their medical aid, as the case may be.

Parents are furthermore requested to ensure that their child’s / children’s possessions are adequately insured under their own personal all risks insurance policies. The College cannot be held liable for theft/loss of any pupil’s possessions from the College premises or Boarding Establishments.

Potential Surcharge

Non-residents deposit: ZAR 1 990 per month

Exchange Control regulations promulgated in 2004 necessitate a deposit of one term’s fees (in addition to the usual acceptance fee) being lodged with the College before a scholar who is a resident of a country outside of the borders of South Africa can be admitted. As these deposits have not been separately demarcated by the College to date; any non-resident who does not have a full term’s fees in advance in their account at any time will be levied the monthly surcharge until the account complies with this provision. In other words, Annual Fees are payable termly in advance for all non-resident scholars whose fees are paid to the College via exchange control channels and obviously does not apply to parents who take advantage of early settlement payment in advance.

Debtors Admin Fee: ZAR 3 980

For SA residents not paying by debit order.

For Non-SA residents that do not pay fees in advance.

Payment of Annual Fees and Extras (Debit orders are a prerequisite for parents with RSA bank accounts)

Annual fees are due owing and payable termly in advance but payments will nonetheless be accepted by the College via debit order over a period of ten (10) consecutive months from the first business day of January to the first business day of October year. Grade 12 fees will be likewise be accepted by the College via debit order over a period of eight (8) consecutive months from the first business day of January to the first business day of August each year. Where payments are made in advance annual fees will reflect on your account in January.

Accounts must be paid by way of a compulsory ten or eight-month debit order system. In certain circumstances the College will allow annual fees to be paid termly in advance, on application and with prior approval of the Finance Manager or Assistant Bursar. Where payments are not made by way of debit order, as required above, then in such event these fees will be required to be paid termly in advance on or before the first business day of the month during which the term commences. Where parents make payments from foreign bank accounts, special arrangements should be made with the Assistant Bursar.

All Extras are to be paid within thirty (30) days of the date of the statement of account upon which the charge for the extra is reflected. No allowance is made for absence from school for illness, extended holiday and disciplinary reasons. The College reserves the right not to enter those pupils whose accounts are not fully paid up by the latest examination entry date and to charge the discretionary Non- residents deposit and Debtors Admin Fee where applicable.

Arrangements can be made with the Finance Department to pay annual fees over extended terms but please note that interest will be charged at 6.25 % above the prime overdraft rate charged by First National Bank, published from time to time, and compounded monthly in advance.

Payments in cash and by credit card

Payments in cash will attract bank deposit fees at applicable rates charged by FNB (currently up to 2.7%) plus an administrative charge of ZAR 112 per deposit. Please note that the early settlement amounts will not apply in full to settlements by credit card and/or payments in cash as the additional bank charges incurred will necessarily be charged to your account. Cheques and foreign transfers take longer to clear – you are advised to make allowance for this when taking advantage of the early settlement options, in order to avoid disappointment, as cut-off dates will be strictly observed.